Steps to Spring Orientation
in January

Congratulations again on your acceptance to Warren Wilson College. Your admission is a reflection of your hard work and shared values. We’re excited to work with you on the next steps.

New Student Move-in & Orientation will be from Thursday, January 14 – Sunday, January 17. Depending on final class size, move-in may be staged over more than one day to facilitate social distancing. We’ll be in touch with your move-in appointment time, and more details about Orientation will be posted soon.

There is a lot (A LOT!) of important information on this page, and there’s a lot to do in preparation for Orientation. It will take you a while to get through it, and it will require you to think, to write, to dream… We recommend that you work on these tasks in short intervals, over a few days, to give yourself ample time to read it thoroughly, have discussions with friends and family, and consider what you want out of your experience at Warren Wilson College.

Some of these steps can be confusing, so please read carefully.  If you have any questions, don’t hesitate to email or call: (800) 934-3536.

Transfer Students

Look for the purple notes – these are instructions just for you.

Tasks At a Glance

Please complete these tasks in order, as they build on each other.

Click an item to jump down to detailed instructions. Items that aren’t linked are coming soon!

First

As Soon As Possible

Financial Aid & Billing

Getting Enrolled

Before Moving In
No later than January 10

Course Registration & Integrated Advising

No later than January 13th

All the Details

  1. Newly Admitted?

    If you’ve been accepted to Warren Wilson and are ready to commit, please pay your $300 enrollment deposit online now. Your deposit will go straight to your first semester’s bill. Note that you will need to have or setup your WWC Admissions Portal login. Can’t get your login to work? Drop us a line and we’ll be glad to help.

    Once you’ve logged in, fill out the Offer of Admission Reply Form (if you haven’t already). After that, you will see a new item on your Application Status Page that says, “Enrollment Deposit – Submit Payment for 307.80 USD,” which is where you can pay online with a credit card. (The additional $7.80 is a 2.6% processing fee for credit card payments.)

    ​​​​​​​You can also send a check in the mail made payable to: Warren Wilson College. Send it to:

    Office of Admission
    PO Box 9000
    Asheville, NC 28815-9000

    Please put the student’s name on the memo section of the check. You’ll receive a confirmation email when we receive it.

    DEADLINE: ASAP

  2. Complete Your Financial Aid

    Complete the FAFSA, and (if applicable) verification process and/or North Carolina residency determination.

    • If you have not Complete the FAFSA, you will only be eligible for merit-based scholarships.  If you would like to apply for need-based aid, including federal, state, and institutional aid, then you must complete a FAFSA.
    • If you are selected for FAFSA verification, you must complete that process before you receive a final financial aid offer.  Note the verification process can be lengthy — don’t procrastinate!
    • North Carolina residents must complete and be approved for NC residency on the state NC Residency Determination Service (RDS) website before being eligible for NC need-based aid and the Warren Wilson College NC Free Tuition program.
    • If you’re accepting your students loans, you must complete all loan paperwork before funds can be disbursed.
    • For help, contact the Financial Aid Office (phone or text) (828) 771-2082 or email finaid@warren-wilson.edu.

    DEADLINE: Within 1 week of depositing, no later than January 4

  3. Accept Your Financial Aid Offer in NetPartner

    If you haven’t already done so, log in to your Net Partner account to accept your financial aid offer and view any pending requirements needed to finalize your financial aid.

    Your financial aid cannot be applied to your student account bill until you accept OR decline each of your offer(s) listed and complete all paperwork. Please log in to Net Partner for more details. You can find more information about NetPartner and how to login here.

    DEADLINE: Within 1 week of depositing, no later than January 4

  4. Select Your Housing & Meal Plan

    The majority of our students live on campus. Participating in the residential community on campus, while also working on campus, is a critical component to a WWC education. Students who live on campus have been shown to be more engaged in campus life, therefore contributing positively to their experience in college, identity development, and in most cases achieving higher GPAs.

    Day Students do not have to pay Room & Board but are assessed a $500 fee per semester and billed per meal in campus dining facilities and/or may purchase flex dollars. (Note: During the COVID-19 pandemic, students who are remote-only are not assessed a fee.) Students must be approved for day student status and still must complete the housing application. There are a few situations in which we allow new students to live off campus and commute to classes – these exemptions and policy details are available in the housing application.

    Complete the housing & meal plan form.

    Meal Plan Options:

    The cost listed below includes a standard, double-occupancy room. Note that North Carolina Sales Tax is charged on meal plans, per NC Statute – tax details are available in the application linked below.

    Plan Cost Gladfelter Cowpie Flex Dollars Sage Dollars
    PREMIUM Meal Plan $6,075 / semester Unlimited Meals 1 Scan / Meal $200 Flex $40 Sage
    PLUS Meal Plan $5,965 / semester Unlimited Meals 1 Scan / Meal $100 Flex $30 Sage
    OPEN DINING Meal Plan $5,875 / semester Unlimited Meals 1 Scan / Meal $25 Flex $15 Sage

     

    DEADLINE: Within 1 week of depositing, no later than January 4

  5. Complete Your Health Insurance Waiver

    You’re required to have health insurance to attend, and Warren Wilson enrolls you in a CIGNA plan and adds the charge to your bill.  CIGNA health insurance provides coverage until 7/31/2021. CIGNA is the insurance company, and CHP / Wellfleet is the plan administrator (for managing benefits, claims, and communications).

    If you have health insurance already through a parent or guardian, please fill out the waiver to cancel enrollment and reverse the charge for our student health insurance.

    • Go to studentinsurance.com and enter “Warren Wilson College” in the Find Your School field.
    • Choose Waive and then Waive Online. Follow the instructions to create an account.
    • Make sure to use your WWC email address.
    • Enter your insurance information.
    • Waiving in the fall will waive coverage for the entire year.
    • Make sure you receive confirmation from CHP / Wellfleet that your waiver was approved. If the charge is not removed from your Student Account within 5 business days then your waiver has not been approved. Log into your CHP / Wellfleet account to complete the waiver process.

    Are you considering competing on a varsity sports team? If so, you can learn more about athletic insurance coverage here.

    NOTE: The waiver must be completed by February 8, 2021 or the charge will not be reversed.  For more information, email studentlife@warren-wilson.edu or call (828) 771-3800.

    DEADLINE: Within 1 week of depositing, no later than January 4

  6. Setup Your WWC Login Credentials and Email

    Your WWC student ID number, username, and temporary password will be emailed to your personal email address (the one where you regularly receive our emails).

    Note that you cannot login to your new Gmail account until you setup your login credentials with the instructions below.

    Set up Your Credentials

    • Grab your email with your username, temporary password, and student ID number.
    • Go to https://reset.warren-wilson.edu and click the “My Account” button. Do NOT click the “Forgot My Password” button.
    • Login and follow the instructions to setup your recovery email address, define your security questions, and change your password to a permanent one.  Now the temporary password in your email will no longer work for any of the College systems — use your new password instead.
    • Give the system 10-15 minutes to propagate your new login credentials to Gmail.

    Setup your WWC Email

    • Go to http://mail.warren-wilson.edu (or you can just go to Gmail).
    • If you see a ‘Sign in’ screen here asking you to enter an email address to login, then continue to the next step.  If you’re already signed in to Google with a personal email, then sign out.  Note: If you’re using Chrome and want to access multiple Google accounts at once, you can add a new profile. Search “Add a person to Chrome” to find out more.
    • Use your full email address (your user name
      @warren-wilson.edu) and your new permanent password (the one you setup in the steps above) to sign in.
    • Check your email regularly. Pre-Orientation communication will
      be going to your new email address.

    If you are having problems, or if you have not received your login credentials in the workbook, then please email web@warren-wilson.edu.

    DEADLINE: Within 1 week of depositing, no later than January 4

  7. Send Us Your Documents

    Curious what required documents you’re missing? You can view your checklist of documents on your Application Status Page. You will need to have or setup your WWC Admissions Portal login. Can’t get your login to work? Drop us a line and we’ll be glad to help.

    Here is the list of required documents:

    • Final, official transcript showing proof of high school graduation
      • If you’re a Transfer Student, you must submit proof of high school graduation (final transcript or photo of diploma) unless you received an associates or higher degree prior to applying to Warren Wilson.
    • Official AP scores
    • IB scores
    • Final, official college/university transcripts (if dual enrolled or a Transfer Student)

    Paper documents can be sent to:

    Office of Admissions
    Warren Wilson College
    PO Box 9000
    Asheville, NC 28815-9000

    Electronic documents can be emailed to jwalton@warren-wilson.edu or delivered via a secure transfer service.

    DEADLINE: No later than January 4

  8. Register for Orientation & Your Move-In Slot

    New Student Move-in January 14! Orientation will run from the 14th-18th with small group sessions all throughout the weekend.

    Orientation is a mandatory time for you to learn all about campus life. For move-in, we request that you bring your closest family member who can help you with moving items. In order to keep the number of folks low going in and out of our residence halls, we are unable to allow several family members for each new student and hope you understand our commitment to social distancing.

    Complete the orientation and move-in registration form.

    DEADLINE: Within 1 week of depositing, no later than January 4

  9. Complete Your Student Health Records

    Before you begin, make sure that you have a digital/scanned copy of your Immunization History ready to upload.

    Complete your Student Health Record online.

    DEADLINE: No later than January 4

  10. Respond to your Integrated Advisors introduction email and register for a group advising session (Available January 6-8th)

    The Group Advising Sessions will help you learn how to look for classes and how to navigate the overall process of developing a schedule. During your 1-on-1 appointment with your Integrated Advising (IA) Coach, you will discuss your interests and goals, further discuss specific classes together, develop some sample schedules, and you will then be ready to register.

    Your IA Coach will help you choose and register for courses until you declare a major. Your coach stays with you throughout your time at Warren Wilson, personalizing your journey, helping you bring together the right experiences to become who you want to be, and ensuring that you are prepared to make the changes you want to see in the world.

    DEADLINE: ASAP after receiving your introductory email

  11. Complete Your First-Year Workbook or Transfer Workbook

    The First Year and Transfer Workbook will take you about 15-20 minutes to complete and will help your Integrated Advising Coach get to know more about your motivations, background, and goals for your first year at WWC. During the school year, you will use the responses in this workbook to assist in developing an individualized action plan to help guide you through a successful first year.

    Start your First Year Workbook or Transfer Workbook

    DEADLINE: No later than January 10

  12. Take Your Placement Tests (Prior to Advising Meeting)

    At Warren Wilson College, we use placement tests to help determine the best level for you to begin your academic coursework. These tests are used to measure where you are right now. It’s important you take them seriously, but don’t feel pressure to study or prepare too much. Basically, we want a snapshot of where you are, so we know where you should start.

    These placement tests are hosted on our e-learning platform called Moodle. You will need to login to Moodle using your WWC username and password.

    Math Placement Exam

    ALL incoming students are required to take the math placement exam.

    (Exception: the general education requirement for Quantitative Reasoning is satisfied via transfer credit AND you have no intention to enroll in Math 2410 Calculus I or Math 2420 Calculus II.)

    • The Exam consists of 40-multiple choice questions
    • The Exam is designed to be taken in one sitting in under one hour, however, 2 hours are allotted.
    • Do not use a calculator. Use paper and pen (or pencil) for scratch work
    • Placement is based on the number of problems answered correctly. Please see specific directions on the Moodle Page.
    • If you are unsatisfied with your results, review algebra and take Exam B.
    • If you have an extended time accommodation, take Exam C (4 hours are allotted).

    LENGTH: Variable, depending on test. Must be completed in one sitting.

    NOTE: Have pencil and paper on hand. Tests should be completed without a calculator.

    TAKE TEST HERE

    Chemistry Placement Exam

    Do you plan to study science at Warren Wilson? This includes natural science majors (chemistry, biology, etc.) and environmental studies students, as well as students interested in medical school or other health professions. If yes, you must take this test.

    LENGTH: 80 minutes long and must be completed in one sitting.

    TAKE TEST HERE

    Spanish Placement Exam

    You should take the Spanish Placement Exam if you have prior experience with Spanish and plan to continue with Spanish in college. Register with your WWC email address. Please be advised that you may only take the test once.

    LENGTH: Untimed

    NOTE: The test’s password is: wwcollege

    TAKE TEST HERE

    DEADLINE: Prior to Advising Meeting

  13. Schedule a Virtual Meeting with Your Integrated Advising Coach (Register for Courses)

    At this point, you should be in contact with your assigned Integrated Advising (IA) Coach. You should have an email from them with instructions on how to schedule your appointment. Check your WWC email, schedule your appointment, and get ready to register for courses!

    During the meeting between you and your IA Coach, you will review the main points from the group advising session, discuss your goals and interests, and develop a schedule for fall classes.

    DEADLINE: No later than January 10

  14. Complete Your Work Crew Application
    • Log into your myWWC account.
    • Go to this link.
    • Begin the online application process. When asked “Have you attended Warren Wilson College before?” make sure that you choose, “No. This will be my first semester at WWC.”
    • Apply to 2-3 crews that interest you. Crew supervisors will be in touch with you after you apply to schedule brief interviews (they will contact you at your WWC email address).
    • About every 2 weeks, the Work Program Office will send out notifications to students who have been hired to crews – watch for a notification to your WWC email letting you know that you’ve been hired to a crew.

    DEADLINE: No later than January 10

  15. Find your Roomate & Housing Assignment

    To find your room assignment, log into myWWC with your WWC credentials, then go to the Residence Life page under the Campus Life section. Scroll down to the section that says “My Residence Information” and that’s where you’ll find your room and roommate.

    The best way to contact your new roommate, if you wish, is through WWC email. If you draft an email in your WWC gmail account and start typing their first and/or last name, you should be able to find them! All WWC community members (students, staff, and faculty) are pre-loaded into WWC gmail so you can find most folks this way.

    If you have any other questions, please contact us at housing@warren-wilson.edu.

    DEADLINE: No later than January 10

  16. Pay Your First Semester Bill

    By this time you should have received a billing packet that provides you with a statement for your first semester along with helpful instructions about ensuring your financial aid is applied, payment plans, and payment options.

    NOTE: Completing the Health Insurance Waiver (above) will reverse the charge for student health insurance.

    DEADLINE: No later than January 10