Community Governance Hub

Elections

Soliciting Nominees

Employees:  Communication for nomination of candidates for elections is distributed to the campus community via use of listservs, website postings on the Inside page and/or personal requests. Information about governance positions shall be provided to employees in advance and all nominees must agree to run for election in order for their names to be posted on a ballot. Candidates may be required to provide a little information about themselves for the voters.

Ballots
Employees: There are two separate ballots for employee candidates. One ballot is for faculty and the other is for staff.  Once candidates have agreed to be on the ballot, an online ballot is created through Zoomerang. The names of candidates are submitted to the Zoomerang manager along with selection instructions.  A link to the Zoomerang ballot is then distributed to campus employees.

Election Results
Employees: Election results are communicated to the campus community either at the first Forum meeting or through campus email and website postings. Once Forum members are elected, they are presented with a choice of policy committees to serve as liaison members.

Elections for all governing bodies takes place twice during the academic year. Elections are held during the months of September and April.

September Elections

Forum
Each fall semester, three faculty and three staff members are elected to serve as voting members of Forum.  Nominations for faculty positions shall be accepted only from those eligible to vote for faculty candidates and nominations for staff positions shall be accepted only from those eligible to vote for staff candidates. The Forum consists of 12 voting members, six faculty and six staff, and one non-voting staff and one non-voting faculty convener. Forum members serve for a period of two years on Forum in addition to serving as a liaison member to a policy committee. Elections take place each fall so that terms are staggered providing consistency within the Forum.  Election procedures can be found in section VI of the Forum Policies and Procedures and policy committee descriptions can be accessed in the Policy Committee Information link.

Policy Committees
Employees: Each fall semester, one faculty and one staff member is elected to serve on the following six policy committees: Academic Policy Committee, Administrative Policy Group, Big Marketing & Communications, Service Learning Advisory Committee, Student Life Committee, and Work Program Advisory Committee. Terms of service last one year.  Election procedures can be found in section VI of the Forum Policies and Procedures and Policy Committee descriptions can be accessed in the Policy Committee Information link.

Caucus Conveners
The Student Body shall elect three full-time Conveners, or some division thereof. Conveners shall serve a term of two consecutive semesters with the opportunity for one re-election. For one to be eligible, it is preferable that one has been a voting member during the previous semester. If a candidate is not a voting member at the time of the election, the candidate must attend at least two meetings before the election and make their intent to run known to Caucus. Information about Caucus elections can be found on the Caucus Important College Documents web page.

April Elections

Forum Conveners
Each spring semester, during the month of April, either a staff or faculty member shall be elected to fill a convener position. Nominations for a faculty position shall be accepted only from those eligible to vote for faculty candidates and nominations for a staff position shall be accepted only from those eligible to vote for staff candidates. Forum conveners are non-voting members and they serve for a period of two years.  Forum convener elections take place each spring so that terms are staggered, providing consistency within the Forum.

Board of Trustees
Subject to Board approval, one faculty, one staff and one student Trustee is nominated to serve as an ex-officio member of the Board of Trustees.  The student Trustee shall serve for a term of one year. Faculty and staff Trustees shall each serve for a term of two years. Such terms are to be staggered so that one of these Trustees shall have served for one year or more at the time of election of the second.

Employee Elections: A call for either staff or faculty trustee nominees is distributed to the campus employee listserv. Nominees names are added to a Zoomerang ballot and a separate link for faculty and staff is distributed for a vote. The final candidate is presented to the Board of Trustees at least 10 working days prior to their annual meeting at the end of April.  Faculty and staff trustees who are initially elected to fill a vacancy may serve one full term after the initial term.

Student Elections: Request for nominations takes place during the month of April. One Student Trustee is nominated by Caucus, subject to Board approval. To be eligible, it is preferable that the student has been a voting member during the previous semester. The Student Trustee may not be a Co-Convener while serving as Student Trustee. If a candidate is not a voting member at the time of the election, the candidate must attend at least two meetings before the election and make their intent to run known to Caucus. The Student Trustee will serve one year with the opportunity for one re-election. Student Trustees who are initially elected to fill a vacancy may serve one full term after the initial term.